The director of administration may develop subject to the provisions of chapter 52, title 67, Idaho Code, rules and procedures pertaining to the management of all state records. "Records" shall mean;[:] any document, book, paper, photograph, sound recording, or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official state business. Library and archive material made, acquired, or preserved solely for reference, exhibition, or historical purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of records as used in this section.Rules, or if rules are not adopted, guidelines and procedures shall be established:
(a) Pertaining to retention periods for all state records.
(b) Establishing a standard filing system for all state agencies.
(c) Prescribing conditions and procedures for destruction of state records.
(d) Ensuring efficient utilization of manpower, building space, and supplies with regard to paper flow and forms usage.
(e) Pertaining to proper and efficient utilization of microfilming services.
Idaho Statutes